The Definitive Guide to Setting up Email on iPhone

One of the most common questions we get asked is How do I set up email on an iPhone or iPad?

There are millions of tutorials out there. In fact, if you search for iPhone email setup on Google, it will return nearly 69 million search results. Having looked through a lot of these tutorials, we’ve noticed that a large majority of them don’t outline all of the steps and its normally the last few steps where people tend to get stuck.

In this step by step tutorial, we will show you all of the steps for setting up email on iphone successfully. There is also an option to add it as an IMAP account, although we will not be covering that option in this tutorial.

There is one major difference in the way these two types of email account work.

POP works as follows:

You have a central mailbox for your email account, which sits on one of our servers. When anyone sends an email to this address it arrives in your webmail folder.

You can access this mailbox directly by using an internet browser, but this is not ideal and certainly not a way to manage your mail regularly.

Otherwise, youre devices are configured to connect into this mailbox and pull any mail down from the server. Your device then stores a local copy of each email on it.

You can have multiple devices connecting into the same mailbox.

Note: In order for you to be able to see the same emails on each device, you generally have to tell the mailbox (on the server) how long to store each email for. As a default our POP servers are set to delete messages after 60 days, although you can change this if necessary.

This allows each device enough time to connect into the webmail folders and ensures that each device can see the same email messages.

IMAP works similarly, in that you can have multiple devices connecting into the same mailbox. The main difference being that each device is viewing the emails on the server itself. If a message is deleted from your iPhone. for example, the message will be deleted from the server itself and subsequently from any device that is viewing it.

Both types have their pros and cons, although if youre asking for our advice, we would always say use POP.

This is because we always recommend having at least one local backup of your email folders.

Anyway, onto the tutorial.

Step 1

From the home screen, select the Settings button

iPhone Email Setup | Step 1

Step 2

On the next page, scroll down until you find Mail, Contacts, Calendars. Click it.

iPhone Email Setup | Step 2

Step 3

One the next page you will be presented with the following options. Scroll down until you find Other and the click it.

iPhone Email Setup | Step 3

iPhone Email Setup | Step 3

Step 4

Select Add Mail Account.

iPhone Email Setup | Step 4

Step 5

On the next screen you need to add the following settings:

Name: Your name as it will appear when someone receives and email from you eg. John Smith
Email: The full email address you are configuring eg. john@tekon.co.uk
Password: The password associated with this email account
Description: This is so you can distinguish between different email accounts on your iPhone

Click Next.

iPhone Email Setup | Step 5

Step 6

On the next screen, you need to select either IMAP or POP. Were going to cover POP in this example, but we will cover IMAP configuration in another tutorial.

iPhone Email Setup | Step 6

Step 7

Scroll down and you will see the Imcoming Mail Server settings. Add the following settings:

You have two options here you can set up your email account with SSL (Secure Socket Layers) or without. Well give you the settings for each below:

With SSL

Host Name: cloudlinux4.ukdns.biz
Username: Your full email address
Password:Your email password

Without SSL

Host Name: mail.yourdomain.com eg. mail.tekon.co.uk
Username: Your full email address
Password:Your email password

iPhone Email Setup | Step 7

Step 8

Scroll down until you see the Outgoing Mail Server settings.

Enter the following settings:

With SSL

Host Name: cloudlinux4.ukdns.biz
Username: Your full email address
Password:Your email password

Without SSL

Host Name: mail.yourdomain.com eg. mail.tekon.co.uk
Username: Your full email address
Password:Your email password

iPhone Email Setup | Step 8

Step 9

Click Save

iPhone Email Setup | Step 9

Step 10

You should then see a Verifying message. You may see a popup error stating that the Server Cannot be Verified. It will give you the option to Continue or Cancel. Click on Continue and repeat if the error message reappears. You should eventually see little blue ticks next to the settings you added.

In this example, we didnt receive the error message, so we can move onto the next Step.

iPhone Email Setup | Step 10

iPhone Email Setup | Step 10

Step 11

You should now have been taken back to the Accounts page, where you will be able to see your new email account. It will be called whatever you entered in the Description field in Step 5.

Click on it.

iPhone Email Setup | Step 11

Step 12

This is where most tutorials end, but this is not the end and most people will not be able to successfully send and receive emails on their iPhones this point.

You should now see the following screen.

iPhone Email Setup | Step 12

Step 13

Scroll down until you find the Outgoing Mail Server and click on it.

iPhone Email Setup | Step 13

Step 14

On the next screen, click on the Primary Server.

iPhone Email Setup | Step 14

Step 15

If you are using SSL, make sure that the dial next to Use SSL is green. With SSL, the outgoing server port should be set to 465 and the Host Name should be set as cloudlinux3.ukdns.biz.

If you are not using, SSL, as in our example, the port should be set to 49 the and the Host Name should be: mail.yourdomain.com eg. mail.tekon.co.uk.

iPhone Email Setup | Step 15

Step 16

Click on Done.

iPhone Email Setup | Step 16

Step 17

You will then be taken back to the following screen. Click Back.

iPhone Email Setup | Step 17

Step 18

Scroll to the bottom of the page and click on Advanced.

iPhone Email Setup | Step 18

Step 19

If you are using SSL, make sure that the dial next to Use SSL is green and the Port is 995.

If you are not using SSL, the Port should be 110.

iPhone Email Setup | Step 19

Step 20

Click Done

iPhone Email Setup | Step 20

Congratulations! Youve successfully added your email account to your iPhone.

We just need to test that it works now!

Step 21

Go back to the home screen and click on Mail.

iPhone Email Setup | Step 21

Step 22

Welcome to your mailbox! Click on the Compose button in the bottom-right hand corner of the screen.

iPhone Email Setup | Step 22

Step 23

Ok. Now, we want you to add your own email address in the To: field (yes, the one youve just spent the last 5 minutes adding), type Test as the subject and click Send.

iPhone Email Setup | Step 23

Step 24

Last step, we promise. Refresh your inbox a couple of times. Give it a couple of minutes to allow for a slow internet connection, but you should see your test email appear.

If you can see this then your iPhone has successfully sent and received an email.

Iphone Email Setup | Step 24

CONGRATULATIONS!

If you do not receive the test email, you will need to go back into Settings and check all of the above steps have been completed.

By | 2017-05-21T20:21:01+00:00 April 18th, 2017|Apple, Email, Hosting, iPad, iPhone, POP, Tutorial|Comments Off on The Definitive Guide to Setting up Email on iPhone